Załącznik nr 1 for Temporary Residence 2026: How the Employer Fills It In and Signs Online

Current as of September 9, 2026.

You got an email from MOS because your foreign employee is applying for a zezwolenie na pobyt czasowy i pracę (temporary residence and work permit). It links to Załącznik nr 1 (Annex 1), your part of the application: a form on the company, position and pay, signed electronically.

What Załącznik nr 1 is and who fills it in

The form says: "Uwaga! Wypełnia podmiot powierzający pracę cudzoziemcowi" (to be completed by the entity entrusting work to the foreigner). That is you: your employee fills in the application, you describe the work.

The office uses the annex to check whether the foreigner has a purpose of stay in Poland longer than 3 months, adequate income from work, and health insurance (for employment and mandate contracts).

The annex goes with applications for temporary residence and work, the EU Blue Card (a profession requiring high qualifications), long-term mobility of a Blue Card holder, and business-activity residence where the foreigner will sit on the management board or be a general partner (komplementariusz) or commercial proxy (prokurent). With several employers, each completes its own Parts II and IV. Once signed, the annex lands in one file with the foreigner's application.

How it works in 2026: everything online

Since April 27, 2026, temporary residence applications are filed only electronically, through MOS. The current template is set by the regulation of April 10, 2026 (Dz.U. 2026 poz. 553). Do not use paper or older templates.

Your employee enters your email in the application. A link to the annex arrives right away, valid for 30 days. You fill in the form, sign through login.gov.pl and send it in MOS; the annex attaches to the application automatically. Without it, the system blocks your employee from filing.

Three signatures count: podpis zaufany (trusted signature), podpis osobisty (personal signature) or a qualified electronic signature. A scan of a handwritten signature does not.

Nothing can be attached to the annex. If the office needs a document from you (a power of attorney, say), your employee attaches it to their application.

Before you start: 5 things to prepare

1. The signer must be able to use login.gov.pl. Check the day the link arrives, not near the end of its validity.
2. Who may sign. Someone listed in KRS or CEIDG as entitled to represent the entity. Anyone else (your accountant, say) needs a pełnomocnictwo (power of attorney), which your employee attaches to the application. Under joint representation, agree in advance who signs: everyone required, or one person with a power of attorney signed per the representation rules.
3. The contract terms. Position, contract type, working-time fraction or weekly hours, gross pay, start and end dates. Exactly as in the contract your employee attaches.
4. Occupation code and PKD subclass. Find the occupation code in the wyszukiwarka opisów zawodów (occupation search) on psz.praca.gov.pl. The PKD subclass must match the work the foreign employee will do for you, not the company's predominant activity. Enter it per PKD 2025. If CEIDG or KRS still shows PKD 2007 codes, find their new equivalents: stat.gov.pl has a transition table showing which PKD 2025 code each old code becomes.
5. A quiet moment. Gather all the data first, then fill in the form from start to finish in one go.

What to enter in each part of the form

Field names are as on the form.

Część I. Dane osobowe cudzoziemca. Surname, first name(s), date of birth, citizenship. MOS fills it in from your employee's application; just check it is the right person.

Część II. Informacje dotyczące podmiotu powierzającego pracę cudzoziemcowi (Part II).

Część III. Informacje dotyczące pracodawcy użytkownika (Part III, the user employer). The same nine fields, but only temporary work agencies fill them in. If you employ your worker directly, skip this part.

Część IV. Informacje na temat pracy, która ma być powierzona cudzoziemcowi (Part IV, the work). The most important part: the office compares it with the contract.

With an open-ended contract, "Do" (until) still needs a date. Enter the period you actually plan to employ for. The permit cannot be issued for longer than 3 years anyway (art. 98 ust. 2 of the Act on Foreigners).

Część V. Oświadczenie podmiotu powierzającego pracę cudzoziemcowi (Part V, the employer's declaration). Seven items, each with an X next to a or b. Answer a) means a clean record — you have not been penalized or convicted; b) means you have. The questions cover illegal entrusting of work, breaches of employee rights, document forgery, human trafficking, and employing foreigners without a right of residence. A natural person answers items 1 to 6; a company or other organizational unit answers item 7. Leave nothing blank in your items.

Część VI. Oświadczenie. You fill this in only for the EU Blue Card. In an ordinary temporary residence and work case, skip it.

Signature. You confirm the data is true, aware of criminal liability for a false declaration, then date, name and sign it with one of the three electronic signatures.

Pay: one rule, two thresholds

The pay in the annex must meet two conditions at once: not lower than what your employees doing comparable work, or in a comparable position, earn for the same working time, and, per month, not lower than the minimum wage.

In 2026 the minimum wage is 4,806 zł gross per month and the minimum hourly rate 31.40 zł gross, both for the whole year.

The most common mistakes

The list comes from a voivodeship office FAQ and the form instructions, in plain language. The pattern is always the same: something is missing, a wezwanie (request to supplement) follows, and if nobody responds, the office leaves the application without consideration.

• No weekly hours for a contract of mandate. The etat does not apply to an umowa zlecenia, so IV.5 stays empty and a wezwanie follows. Enter the hours.
• Pay below the threshold. Below the minimum wage, or below what comparable employees get. Check both.
• An annex that differs from the contract. A different position, working time or period. Copy straight from the contract.
• Blank declarations in Part V. Offices name it. Mark an answer in every item.
• An unauthorized signer, or a missing power of attorney. The signer must be entitled to represent the entity; a proxy's power of attorney must be with the application.
• Empty fields instead of "brak". Not completing all required fields tops the office's list. If you lack something, enter "brak".

After signing

Once you send it in MOS, the annex attaches to the application automatically. You send and download nothing more. Your employee gets an email that they can finish filing and sees the MOS status "Wniosek możliwy do podpisu i wysłania" (ready to sign and send). That status means it worked. Only then can your employee submit the application.

If the voivode finds formal deficiencies, the wezwanie goes to the foreigner, on pain of the application being left without consideration. A mistake in your part comes back to your employee, with a deadline to fix it.

Frequently asked questions

Do I need an informacja starosty (the starosta's labor market opinion)? As a rule, not since June 1, 2025. The MOS document list still names it "o ile jest wymagana" (if required). If the office asks, a wezwanie will arrive.

Can I sign by hand and send a scan? No. You sign electronically, with one of the three signatures above.

Who signs in a company with joint representation? Agree in advance: everyone required, or one person with a power of attorney signed per the representation rules.

Can I attach extra documents to the annex? No. Your employee attaches extra documents electronically to their own application.

How much time do I have? The link is valid for 30 days. Your employee cannot file until you sign, so their deadline is yours.

If you employ more foreign nationals

This annex comes back to you with every future temporary residence and work application. Dopomo works with both sides: we prepare the foreign employee's application and walk the employer through the annex, so it is right the first time. You get a ready page with your company data checked against KRS/CEIDG, a guide to every field, and a reminder before the link expires.

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